Cummins Inc. General Administrator in Johannesburg, South Africa
Perform the overall administrative duties for the operations.
Maintain Leave and overtime schedules for the branch
Assist in Ordering of PPE and any tooling requirements for the technicians in liaison with the Safety Officer
Maintain Technician tools and vehicles’ asset register
Maintain Field Service Fleet Admin (Matrix liaison, managing of Accident Repairs, etc)
Prepare and display Brand Centre in Shop performance metrics, planned versus actual on notice board.
Filing of facilities check lists, water electricity and telephone bills
Responsible for making travel arrangements as requested.
Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities. Coordinate and oversee that Brand centre lighting and look and feel is in light with Cummins Corporate image and professional Complete facilities checklists
Check that on-site contractors work in accordance with Cummins and other regulations and Oversee contractor service quality and safety. Ensure help given to any contractors requiring assistance.
Channel all Time and Incident reports and follow up on all reported incidents to the safety officer
Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
Supervises the maintenance of office equipment, including copier, fax machine, etc. Maintenance of utilities – electrical, plumbing etc.
Liaise with landlords regarding facilities - ensure timeous rental payments
Ensure all emergency tools are in good working order e.g. fire hydrant and fire extinguishers
Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.) and oversee that system control is in a sound working order
Coordinate and oversee provision of professional security services to the brand centre
Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution
Open, sort and distribute incoming correspondence including faxes and email.
Organize office meetings and functions.
Coordinate and oversee regular, supply of kitchen supplies and utensils
Coordinate and oversee provision of cleaning services and supply of required cleaning materials and detergents.
Relieving in the Reception as and when required.
National Senior Certificate
Basic Financial Courses
3 years of experience
At least two years of office management experience
Good planning and organizational skills.
Well-developed interpersonal and communication skills.
Professional appearance and manner.
Computer literacy, specifically MS Word Package
Handle the Debtors Cash book, and conduct banking as and when required.
Handle the Passed Due resolution on 30 day accounts
Checking and submitting of credit applications, extended terms request and credit limit increases
Pass Parts and Service credit notes
SA Warranties, processing of the SA warranty to the customer and raising PO to pay SAW and maintain the policy document and send to SAW and CSA warranties Margin Analysis – investigate all high or low margins on each invoice weekly and report to Finance
Provide Petty Cash with appropriate approvals
Raising PO and placing orders on Suppliers – motivating and submitting all vendor applications to CIP.
- Revenue Recognition
Weekly recons, delivery and way bill reports
Monthly to submit revenue recognition file to Finance with all declarations
Ensure that monthly expense are capture if not raise an accrual with Finance also ensure the reversal is done as soon as the invoice
Reconcile daily banking and submit to CBS
Job GENERAL MANAGEMENT
Primary Location South Africa-Gauteng-Johannesburg-South Africa, Johannesburg, Africa ABO Longmeadow
Job Type Experienced - Professional / Office
Recruitment Job Type Office
Job Posting Nov 8, 2016, 8:20:16 AM
Unposting Date Ongoing