Cummins Inc. Admin Assistant in Middelburg, South Africa
First line contact with Cummins Customers. Should at all times be courteous, friendly and helpful. Also provide Administrative assistance to the Leadership Team.
Operate Company Switchboard and Answer all incoming calls
Arrange repairs in event of breakdowns in phone system (With necessary authorisation).
Take messages as necessary (Messages to be completed in full).
Attends to the reception of visitors to the Company and general control of access to premises through the reception area.
Maintains staff movement register during working hours.
Remain well groomed, courteous and cordial towards all visitors.
Provide information to assist clients or refer them to appropriate contacts.
Maintains reception counter and overall reception area in a tidy state.
Assists with admin functions for the Area Manager and also assist with certain HSE functions.
Maintain distribution lists on mailing groups for the branch.
Assist with maintenance and security aspects within the branch.
Assisting with queries on Rascal system concerning passwords, logins and printers
Submission of insurance claims Forms to AON and AIG
Raising purchase orders on Rascal (Finance System) for payments to be made
Assist Office Manager with other tasks allocated and follow through to completion
Managing the C-Tracking system for fleet cars (i.e. running speeding reports and loading information for installation/de-installations to be done)
Maintain Leave Register for the Branch
Assist in Ordering of PPE and any tooling requirements for the technicians in liaison with the Safety Officer
Maintain Technician tools and vehicles’ asset register
Maintain Field Service Fleet Admin (Matrix liaison, managing of Accident Repairs, etc)
Prepare and display Brand Centre in Shop performance metrics, planned versus actual on notice board.
Filing of facilities check lists, water electricity and telephone bills
Responsible for making travel arrangements as requested.
Comparison with payroll. Nil discrepancies. Measure monthly.
Maintain high Service levels to ensure customer satisfaction
(Maintain all relevant information). No queries regarding the fleet.
Measure continuously. Provide support to HOD’s in managing the fleet Asset Register available and accurate. No discrepancies, CAPEX purchases records and filing. Measure monthly.
Performance graphs displayed as per Management’s requirements.
Work with the Admin Lead on Debtors/creditors duties
Weekly revenue recognition
Provide a prolific Administrative support to the HOD’s in the branch.
Present an appropriate image for the company.
Accredited certificate course in business and office administration - optional
SKILLS AND EXPERIENCE REQUIRED
Good communication skills
Good presentation and a pleasant manner.
Punctuality and Willingness to go the extra mile when necessary
Good administrative and organizational skills
Customer oriented and focused
Any other administrative function delegated to you by your Line Manager.
Job GENERAL MANAGEMENT
Primary Location South Africa-Gauteng-Johannesburg-South Africa, Middelburg, DBU Kilo Street
Job Type Experienced - Professional / Office
Recruitment Job Type Office
Job Posting Aug 10, 2017, 5:15:50 AM
Unposting Date Ongoing
Req ID: 1700042S