Cummins Inc. Executive Assistant –General Counsel and Corporate Secretary in Indianapolis, Indiana
Executive Assistant –General Counsel and Corporate Secretary
Cummins is a place big enough to coach and develop a global workforce and create the world’s leading clean, engine technology. We’re also small enough for you to find your fit and personal passion with a team of dependable, innovative thinkers who are developing their careers within a diverse, inclusive, empowering environment.
Learn more about this role and how you can begin Working Right.
Our Corporate Business Unit delivers reliable, durable, high performing products to our global partners. Working in an innovative space, you’ll develop high tech solutions that will fuel your advanced career skill set and empower you to own your career. Our integrated businesses demand the talents and creativity of individuals with a wide range of skills and experience.
This is an exciting opportunity in Indianapolis, IN for an Executive Assistant, General Counsel and Office of Corporate Secretary. Cummins USA is where you can work on industry leading projects.
The Executive Assistant for General Counsel (GC) and Office of Corporate Secretary will serve as critical support for the GC, Corporate Secretary and Assistant Corporate Secretary. In this role you will assist in coordinating and implementing support functions of the Office of the Corporate Secretary which may include some interaction and/or assist in scheduling meetings with board members.
Your impact will happen in these and other ways:
Understands the annual business cycle and anticipates the GC, Corporate Secretary and Assistant Corporate Secretary’s needs regarding preparation for and scheduling of activities; manages their calendars; schedules meetings, calls and other interactions based on the priorities of the team.
Develops an understanding of the GC, Corporate Secretary and Assistant Corporate Secretary’s work styles and preferences; assumes responsibilities as requested by the team.
Schedules travel (both domestic and international); applies for appropriate visas; completes expense reports in a timely manner.
Understands business etiquette; establishes excellent working relationships with members within the department, other stakeholders/customers both inside and outside of Cummins.
Manages email and other correspondence, responding on behalf of the GC and Office of Corporate Secretary where appropriate, forwarding communications to appropriate staff to respond, or bringing the matter to their attention.
Uses appropriate tools for required work; ensures that all documents produced for the team are of the highest quality, accuracy, and completeness.
Works with the GC’s staff to ensure that business decisions are made in a timely manner while balancing the GC’s other responsibilities and commitments; assists in scheduling staff meetings; arranges meeting space or virtual meeting tools; arranges catering (when appropriate); assists in any follow-up actions when necessary.
Initiates, develops, leads and participates in improvement processes; actively participates in self and team audits. Understands the structure of the organization and maintains a strong network across departments; draws on network to answer questions, solve problems, and successfully execute responsibilities.
Prepares documentation for payment of vendors, consultants and suppliers; submits request for payments into accounting system; approves transactions; may approve staff expense reports and other payment requests.
Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.
Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
Customer focus - Building strong customer relationships and delivering customer-centric solutions.
Ensures accountability - Holding self and others accountable to meet commitments.
Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.
Data Analytics - Interprets information relying on knowledge of business or functional frameworks and leverages analytical problem-solving tools to draw conclusions and communicate meaningful patterns that drive business insights; assesses quality of data as an initial step of the analysis.
Other required skills:
Exceptional interpersonal customer service/relations skills, displaying a high degree of diplomacy, tact and professionalism.
Ability to maintain high level of confidentiality and handle critical and sensitive information.
Strong problem-solving skills and ability to remain calm under pressure.
Superior organizational and planning skills including attention to detail.
Focused, positive attitude, proactive.
Superior written and verbal communication skills and high proficiency with Microsoft Office applications.
Strive to meet and exceed expectations; intuitively understand stakeholder; anticipate needs and provide value.
Ability to multi-task, set priorities and be flexible with last minute changes.
Possess a global mindset – global awareness/sensitivity to culture; understanding different cultural norms and expectations.
Be solution focused – take ownership of requests and work to tailor solutions to the member/situation and be timely in follow-up.
Five to seven years of experience in a high-level executive administrative support role.
Required Education, Licenses or Certifications
Bachelor’s degree or equivalent work experience.
Compensation and Benefits
Base salary rate commensurate with experience. Additional benefits vary between locations and include options such as our 401(k) Retirement Savings Plan, Cash Balance Pension Plan, Medical/Dental/Life Insurance, Health Savings Account, Domestic Partners Coverage and a full complement of personal and professional benefits.
Cummins and E-verify
At Cummins, we are an equal opportunity and affirmative action employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law. Cummins validates right to work using E-Verify. Cummins will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.
Ready to think beyond your desk? Apply for this opportunity to start your career with Cummins today.careers.cummins.com
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Primary Location United States-Indiana-Indianapolis-US, IN, Indianapolis, Cummins DBU Headquarters
Job Type Experienced - Exempt / Office
Recruitment Job Type Office
Job Posting Feb 10, 2020, 2:30:25 PM
Unposting Date Ongoing
Req ID: 2000004U